SUCCESS STORY

IBM Maximo Data Archiving for Improved Performance at AEP

A leading energy organization optimizing IBM Maximo performance through secure archiving of legacy Work Order, Service, and Audit data.

Client

AEP

Industry

Energy / Utilities

Estuate Expertise

IBM Maximo | Data Archiving | Enterprise Asset Management

About the Client

AEP is a major energy organization that relies on enterprise asset management systems to support critical operational processes. With growing volumes of historical Work Order, Service, and Audit data, AEP needed to reduce its database footprint while maintaining system performance, data integrity, and secure access to historical information.

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Case Study

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Business Challenge

AEP faced growing storage and performance challenges as large volumes of historical Work Order, Service, and Audit data accumulated within its Maximo environment.

The key challenges included:

Massive Data Volumes – Large accumulations of historical Work Order, Service, and Audit data drove up storage requirements.
Performance Constraints – Growing historical data expanded the database footprint and degraded Maximo system performance.
Complex Relationships – Interconnected Work Order, PR, PO, and Invoice records required rigorous validation prior to archiving.
Data Accessibility – Archived historical records needed to remain easily accessible for business, audit, and compliance.
Referential Integrity – Archiving strategies had to preserve dependencies between Work Orders and related records to avoid orphaned data.
Controlled Archiving – High-volume legacy data needed to be archived efficiently with minimal disruption to ongoing operations.

Estuate Solution

Estuate implemented IBM Optim for Maximo Archive to securely archive historical Maximo data while preserving data relationships, integrity, and accessibility.
The solution included:

IBM Optim Implementation – Installed and configured IBM Optim for Maximo Archive to reduce database storage by archiving historical Work Order, Service, and Audit data.
Custom Validation Queries – Developed advanced validation queries to map and preserve dependencies across Work Orders and related Services, preventing orphaned records.
Dependent Record Validation – Validated related PR, PO, and Invoice records prior to archiving to maintain data relationships.
Archive Viewer Access – Deployed IBM Optim Archive Viewer to provide seamless user access to historical data for business and compliance needs.
“Split and Run” Processing – Implemented a high-efficiency processing approach to archive large-scale Audit tables with minimal operational impact.
Scalable Archiving Framework – Established a controlled, scalable strategy to manage ongoing Maximo data growth while ensuring compliance and data integrity.
Technology Environment – Implemented within an environment comprising MAS 9.1, Oracle 19c, Red Hat Enterprise Linux (RHEL) 8.10, and Windows Server 2022 Standard, using IBM Optim 11.7 Fix Pack 04 and IBM Optim Archive Viewer 11.7 Fix Pack 13.

Business Impact

Estuate helped AEP reduce its Maximo database footprint while improving system performance and maintaining secure, compliant access to historical data.

Millions of records archived to reduce the volume of historical data maintained in the primary database.
TBs of storage reclaimed, reducing the database storage footprint.
0 orphan records, preserving relationships across complex multi-table archiving routines.
Improved Maximo performance by reducing the volume of historical data in the active database.
Secure and accessible historical data maintained for business, audit, and compliance needs.
Controlled and scalable archiving established to support ongoing Maximo data growth with minimal operational impact.

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